The Past, Present, and Future of E&M Services

Providers are currently stuck with outdated templates, leaving plenty of room for improvement.

I thought it might be appropriate to take a “four score and seven years ago” look across evaluation and management (E&M) services, looking at what we had, what we have, and what is still to come.

So, to begin, I will rewind the clock to pre-Johnny Depp-and-Amber-Heard-trial days, back to before the implementation of 2021 documentation guideline (DG) changes – and so, for most of you reading, this is your current world.

Your providers are, well, kind of stuck here. They are using templates in eClincalWorks Solution (eCW) or EPIC or CERNER that were created for archaic office-based DG demands that are no longer required. History of present illness (HPI), review of systems (ROS), past family social history (PFSH), and eight-point body system exams are all part of the equation, but you know that money, time, and perseverance were used to create those templates; I certainly understand that, but it is time to help our providers understand the power of documentation addressing the problems discussed during today’s encounter, just as they are brought up behind the closed door. This is the expectation of 2021 DG.

What we currently have within 2021 DG is a set of documentation guidelines that is for the most part well-defined, but in this auditor’s opinion, in no way a final product. There are important terms and gray areas left undefined that can cause carrier discrepancies and even all-out coder brawls inside organizations.

Take RX management, for example. Many Medicare Administrative Contractors (MACs) have defined RX management as the initiation, discontinuation, modification, or continuation of any prescription drug, but why did the American Medical Association (AMA) not include a definition to create alliance? However there was inclusion of a chronic problem definition that most clinicians disagree with, thinking that coders are crazy when we quote it. We need to ensure this 2021 DG is a living, breathing document, just as CPT is, and not a final document.

Where are we going with E&M services in 2023, as we look at the expansion of 2021 DG into other lines of E&M? I think personally, I am most relieved to see the incorporation of the rules in the ED space. The mixed carrier interpretation around new problems with additional workup leads to an unfair bias to a provider, who may be concerned with patient care and not the difference between a level 4 and 5. Our providers don’t always know the payor, and NAMAS has often been a third-party reviewer for carrier/provider disputes, noting that there is variance in carrier interpretation. How can we expect a provider to care for a patient in a lifesaving event and know the variation of the rules, and frankly, care about that? Moving beyond the need for such interpretations will be a welcome change.

I don’t believe that 2021 DG will solve all of the E&M problems within all of the types and variations of places of service we have. Especially if it is like 1995 and 1997 DG, and they are written but no further updates and rewrites are performed.

Let’s hope that these guidelines are better-maintained and updated.

Facebook
Twitter
LinkedIn

Shannon DeConda CPC, CPC-I, CEMC, CMSCS, CPMA®

Shannon DeConda is the founder and president of the National Alliance of Medical Auditing Specialists (NAMAS) as well as the president of coding and billing services and a partner at DoctorsManagement, LLC. Ms. DeConda has more than 16 years of experience as a multi-specialty auditor and coder. She has helped coders, medical chart auditors, and medical practices optimize business processes and maximize reimbursement by identifying lost revenue. Since founding NAMAS in 2007, Ms. DeConda has developed the NAMAS CPMA® Certification Training, written the NAMAS CPMA® Study Guide, and launched a wide variety of educational products and web-based educational tools to help coders, auditors, and medical providers improve their efficiencies. Shannon is a member of the RACmonitor editorial board and is a popular guest on Monitor Mondays.

Related Stories

Leave a Reply

Please log in to your account to comment on this article.

Featured Webcasts

2026 IPPS Masterclass 3: Master MS-DRG Shifts and NTAPs

2026 IPPS Masterclass Day 3: MS-DRG Shifts and NTAPs

This third session in our 2026 IPPS Masterclass will feature a review of FY26 changes to the MS-DRG methodology and new technology add-on payments (NTAPs), presented by nationally recognized ICD-10 coding expert Christine Geiger, MA, RHIA, CCS, CRC, with bonus insights and analysis from Dr. James Kennedy.

August 14, 2025
2026 IPPS Masterclass Day 2: Master ICD-10-PCS Changes

2026 IPPS Masterclass Day 2: Master ICD-10-PCS Changes

This second session in our 2026 IPPS Masterclass will feature a review the FY26 changes to ICD-10-PCS codes. This information will be presented by nationally recognized ICD-10 coding expert Christine Geiger, MA, RHIA, CCS, CRC, with bonus insights and analysis from Dr. James Kennedy.

August 13, 2025
2026 IPPS Masterclass 1: Master ICD-10-CM Changes

2026 IPPS Masterclass Day 1: Master ICD-10-CM Changes

This first session in our 2026 IPPS Masterclass will feature an in-depth explanation of FY26 changes to ICD-10-CM codes and guidelines, CCs/MCCs, and revisions to the MCE, presented by presented by nationally recognized ICD-10 coding expert Christine Geiger, MA, RHIA, CCS, CRC, with bonus insights and analysis from Dr. James Kennedy.

August 12, 2025

Trending News

Featured Webcasts

The Two-Midnight Rule: New Challenges, Proven Strategies

The Two-Midnight Rule: New Challenges, Proven Strategies

RACmonitor is proud to welcome back Dr. Ronald Hirsch, one of his most requested webcasts. In this highly anticipated session, Dr. Hirsch will break down the complex Two Midnight Rule Medicare regulations, translating them into clear, actionable guidance. He’ll walk you through the basics of the rule, offer expert interpretation, and apply the rule to real-world clinical scenarios—so you leave with greater clarity, confidence, and the tools to ensure compliance.

June 19, 2025
Open Door Forum Webcast Series

Open Door Forum Webcast Series

Bring your questions and join the conversation during this open forum series, live every Wednesday at 10 a.m. EST from June 11–July 30. Hosted by Chuck Buck, these fast-paced 30-minute sessions connect you directly with top healthcare experts tackling today’s most urgent compliance and policy issues.

June 11, 2025
Open Door Forum: The Changing Face of Addiction: Coding, Compliance & Care

Open Door Forum: The Changing Face of Addiction: Coding, Compliance & Care

Substance abuse is everywhere. It’s a complicated diagnosis with wide-ranging implications well beyond acute care. The face of addiction continues to change so it’s important to remember not just the addict but the spectrum of extended victims and the other social determinants and legal ramifications. Join John K. Hall, MD, JD, MBA, FCLM, FRCPC, for a critical Q&A on navigating substance abuse in 2025.  Register today and be a part of the conversation!

July 16, 2025

Trending News

Prepare for the 2025 CMS IPPS Final Rule with ICD10monitor’s IPPSPalooza! Click HERE to learn more

Get 15% OFF on all educational webcasts at ICD10monitor with code JULYFOURTH24 until July 4, 2024—start learning today!

CYBER WEEK IS HERE! Don’t miss your chance to get 20% off now until Dec. 2 with code CYBER24